For advocates and legal practices
Free your advocates from the admin that eats billable hours
We automate intake, matter tracking, drafting support and billing for Kenyan law firms so fee earners spend their time on work clients actually pay for.
Most Nairobi and county law firms lose hours every week to intake calls, chasing documents, re-typing standard clauses and reconstructing time sheets at month end. These are structured, repeatable tasks, which is exactly what automation handles well. We build systems that sit around your existing practice so partners keep control and clients get faster answers.
What to automate
The repetitive work worth handing to AI.
Client intake and enquiry handling
A WhatsApp assistant answers first-contact questions, captures the nature of the matter, the parties involved and preferred contact details, then routes the enquiry to the right practice area instead of leaving it in a shared inbox overnight.
Conflict of interest checks
Before a matter is opened, the system searches your existing client and matter records for the names of the new parties and flags possible conflicts, so a partner reviews a shortlist rather than trawling old files by memory.
Matter management and status updates
Each matter gets a structured record with tasks, responsible advocate and next action. Clients can ask for a status on WhatsApp and receive an approved, up-to-date summary without a fee earner stopping work to reply.
Document review and drafting support
Standard agreements, demand letters, pleadings and board resolutions are drafted from your own approved templates and precedents, with the advocate reviewing and signing off. Long contracts are summarised into key terms and dates for faster review.
Deadline and limitation tracking
Court dates, filing deadlines and limitation periods are logged and reminders sent ahead of time, reducing the risk of a missed limitation under the Limitation of Actions Act that no diary caught.
Billing and time capture
Time spent on calls, drafting and appearances is captured as work happens rather than reconstructed at month end, and draft fee notes are prepared for the partner to approve before they go to the client.
AI use cases
What this looks like for law firms.
WhatsApp first-response desk
Prospective clients message the firm, get an immediate acknowledgement and a few qualifying questions, and only warm, relevant enquiries reach a fee earner. This stops good instructions being lost because nobody picked up after hours.
Precedent-based drafting assistant
An advocate describes the deal or dispute and the assistant produces a first draft from the firm library, keeping your house style and clauses. The advocate edits and owns the final document; the blank page problem disappears.
Fee payment collection over M-Pesa
Fee notes and deposit requests are sent with an M-Pesa payment path via Daraja, and receipts are reconciled against the matter automatically, cutting the follow-up calls the accounts clerk makes each week.
Cause list and diary reminders
The system prepares daily reminders of appearances, filing deadlines and client meetings for each advocate, pulled from the matter records so nothing depends on one person remembering.
Document intake and sorting
Scanned IDs, title documents and contracts sent by clients are read, labelled and filed against the correct matter, so paralegals stop renaming attachments by hand.
Systems we integrate with
Built around the tools you already run.
How implementation works
A realistic path, not a big-bang rollout.
- Discovery: we map your matter types, intake routes and the standard documents that eat the most drafting time, then agree what to automate first.
- Design and templates: we load your approved precedents and house style, and define the intake questions and conflict-check rules with a supervising partner.
- Pilot: we run the intake assistant and one drafting workflow on a single practice area, with an advocate reviewing every output before it reaches a client.
- Rollout and training: once the pilot holds up, we extend to more practice areas, connect billing and payments, and train fee earners and support staff.
- Review: we monitor turnaround times and accuracy, and refine templates and rules as your caseload changes.
Honest considerations
What to get right before you automate.
Confidentiality and privilege
Client information is privileged and sensitive. We design so data stays within systems you control, access is limited by role, and no privileged material is exposed to tools your firm has not approved. Client data handling follows the Data Protection Act 2019.
Accuracy needs advocate sign-off
A drafting assistant speeds up a first draft but does not exercise legal judgement. Every document and every piece of advice must be reviewed and owned by a qualified advocate before it leaves the firm. We build the review step in, not around.
Change of habit
The biggest risk is not technical. If fee earners keep working the old way alongside the new system, you get duplication instead of savings. We phase rollout and train properly so the firm actually adopts it.
See the numbers for your business.
Use our free calculator to estimate what this could save you. No sign-up needed.
Questions
Common questions from law firms.
Will this replace our paralegals or clerks?
No. It removes the repetitive typing, filing and follow-up so your people handle judgement work, client relationships and the tasks that genuinely need a person. Most firms redirect that time rather than cut staff.
Is client data safe and DPA 2019 compliant?
Yes. We keep data inside systems you control, restrict access by role, and design the workflow to meet Data Protection Act 2019 obligations. Privileged material is not shared with unapproved tools.
Can it work with our existing document store and accounting software?
In most cases yes. We integrate with common systems like Microsoft 365, Google Workspace, QuickBooks and Zoho, and confirm compatibility with your specific setup during discovery.
How much does it cost?
Cost is scoped per project after we understand your matter volumes and which workflows you want first. We start with a free consultation and a clear proposal, not a fixed shelf price.
How long before we see a difference?
A focused pilot on one practice area, such as an intake assistant, is usually running within a few weeks. Wider rollout follows once that pilot proves itself with your team.
Talk to us
Ready to automate your law firms operations?
Tell us your biggest bottleneck and we'll show you what's possible. Scoped and quoted in writing, no obligation.